Handle My Complaint Pty Ltd (ACN 628 899 614) ("we," "us," "our") is committed to protecting your privacy in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit our website or use our services.
Handle My Complaint facilitates communication between individuals, businesses, insurance, legal and accounting professionals and government entities, ensuring messages and responses are exchanged privately and respectfully.
We respect the confidentiality of our users’ correspondence and will never publish any message or response without the explicit permission of the individuals or organisations involved.
We are committed to maintaining the accuracy, reliability, and security of the personal information we collect. We retain personal information only as long as necessary for its intended purpose or to meet legal and ethical obligations.
To safeguard your information, we implement strict security measures to prevent unauthorised access, modification, or disclosure. We maintain physical security through locks and security systems to protect both paper and electronic records. Our network and system security measures include firewalls, encryption, user authentication, and password protection to control access to stored information. Additionally, we verify user identities through unique passwords and other authentication steps before granting account access.
While we take commercially reasonable steps to protect your data, transmitting data over the internet carries inherent risks, and we cannot guarantee absolute security. Any personal information you share with us is at your own risk.
To help maintain security, you are responsible for safeguarding your password, managing access to your account, and ensuring the confidentiality of any emails exchanged with Handle My Complaint.
We may collect personal information directly from you through various means, including:
When you use our site and services, we will maintain your Personal Information for our records unless and until you ask us to delete this information.
We collect personal information to support our business operations, including:
We may also collect payment information for services requiring a fee.
We collect various types of personal information to provide our services effectively. Below is a breakdown of the categories of information we handle, along with examples:
Type of information | Description | Examples |
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Personal information | Details that can identify you directly or indirectly, they do not necessarily have to be factually accurate. |
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Government Related Identifiers | Unique numbers or details assigned to you by government agencies, which we may collect when legally required. |
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Customer Account Information | Details about your accounts with service providers or businesses relevant to your complaint. |
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Service-Related Information | Information related to the complaints you submit or services we provide. |
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Device Information | Data collected about the device and technology used to access our website and services. |
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We use personal information to verify user identities when logging into Handle My Complaint, ensuring secure access and preventing unauthorised use.
When handling a complaint on your behalf, we collect the necessary information to facilitate communication with the relevant organisation. This may include:
If you choose to share your personal information when submitting a complaint, the recipient organisation will have access to those details. Otherwise, the submission will be marked as sent by “an anonymous user.” Once shared, this information cannot be revoked, but you may choose to limit personal details in future submissions.
If you sign up for a class action, we will use the information you provide to register you as a participant. Your details may also be used for investigation, legal documentation, and any related processes necessary to manage the class action.
We may use your contact details to send direct marketing communications, including offers, updates, and newsletters related to our services. You can opt out of these communications at any time.
Each response we receive from Organisations is securely delivered to the relevant User through Handle My Complaint. In some cases, we may share information for external processing.
We may provide personal information to our affiliates, trusted partners, or third-party service providers to process on our behalf. This is done under strict instructions, in compliance with our Privacy Policy, and with appropriate confidentiality and security measures in place.
We may also share personal information with companies, organisations, or individuals outside Handle My Complaint if we have a good-faith belief that such access, use, preservation, or disclosure is reasonably necessary to:
When you use Handle My Complaint to make a complaint about an organisation, we generally share the information you provide with that organisation so they can identify you and respond appropriately.
In the course of our operations, we may disclose your personal information to:
We may also share information with service providers who assist with our operations, such as mail handling, external data storage, and policy administration systems.
The table below lists our service providers, their data storage locations, and links to their privacy policies.
Provider | Service | Location | Privacy Policy |
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Cloud services, digital office tools, analytics | USA | Google Privacy Policy | |
Meta | Login via social media platforms and advertising services | USA | Meta Privacy Policy |
AWS S3 | Cloud storage services | USA | AWS Privacy Notice |
Grafana | Data visualisation and monitoring tools | USA | Grafana Privacy Policy |
Atlassian | Team collaboration and productivity | Australia | Atlassian Privacy Policy |
Stripe | Payment processing | USA | Stripe Privacy Policy |
Dropbox | Document signing, file storage and file sharing | USA | Dropbox Privacy Policy |
Active Campaign | Sending out Autoresponder emails to user and organisation | USA | ActiveCampaign Privacy Policy |
Mailchimp | Sending out email marketing campaigns | USA | Mailchimp Privacy Policy |
To continue providing and improving our services, we may generate revenue from the data we collect. Any data shared with third parties is anonymised, and we do not sell personally identifiable information without your express consent.
You have the right to access and correct your personal information. If any information is incorrect, we’ll provide ways to update or delete it unless we must retain it for legal or business reasons. To process updates, we may require identity verification.
We may decline requests that are unreasonable, compromise others’ privacy, require excessive technical effort, or are impractical (e.g., affecting backup systems). Where possible, we provide access and corrections for free, except when doing so would require disproportionate effort.
Deleted information may persist in backups for a limited time as part of our security measures. To request access or corrections, contact us at [email protected].
We may update this Privacy Policy from time to time. Any changes will be posted on this page. We encourage you to review this page regularly to stay informed about how we are protecting your information.
If you have any questions or concerns about this Privacy Policy or our handling of your personal information, please contact us at:
Handle My Complaint Pty Ltd
Email: [email protected]
Last updated: 17 February 2025